Clerk-Steno
2024-03-13
Description
Division: Utilities and Environment Department: Saskatoon Light & Power Term: 1 Permanent Full Time position(s) available. Closing Date: 03/19/2024 Labour Group: IBEW 319 Posting: 3097 Job Summary Under supervision of the Administrative Coordinator, this position performs a variety of clerical support duties for Saskatoon Light & Power. Duties & Responsibilities
- Responds to various enquires from the public and staff, by phone or at the counter, using effective customer service techniques.
- Responds to radio dispatch calls.
- Sorts and delivers internal mail and courier deliveries and prepares outgoing courier deliveries.
- Maintains inventory of office stationery, supplies, and promotional items, and issues departmental purchase orders as required. Adheres to Corporate Purchasing Policies when procuring supplies.
- Operates and maintains various office equipment as required.
- Prepares a variety of correspondence, including letters, reports and forms.
- Maintains SharePoint libraries and lists by uploading documents accurately to ensure data integrity, audits completeness and accuracy of data in lists, and identifies issues with metadata. Creates and maintains SharePoint pages and libraries, as part of the departmental information data management system, as required.
- Takes accurate minutes at monthly meetings.
- Gathers, sorts, classifies, and files information, and assists with the migration of files to storage as directed by the Records Management Technician and as specified in the Corporate Records Management System.
- Maintains electronic and physical Utility bulletin boards.
- Schedules and assists in preparing for tours of Saskatoon Light & Power operations centre.
- Performs other related duties as assigned.
- Grade 12 education.
- Graduation from a business college.
- Typing speed of 55 w.p.m.
- Two years’ related office experience.
- Knowledge of records management systems and data management principles.
- Proficiency with Microsoft Office suite including SharePoint and Teams.
- Demonstrated ability to provide excellent customer service in a fast-paced environment.
- Demonstrated ability with organizational and prioritization skills, and able to work independently.
- Ability to establish and maintain effective working relationships with civic staff and the public.
- Ability to communicate effectively, orally and in writing.
- Skill in the use of a computer with a variety of software systems. Experience with SAP and Documentum or other similar systems would be considered an asset.
Diversity, Equity and Inclusion The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) “the good life”, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity Accommodation The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email [email protected].